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Applying Electronic Stamps to Documents

The Electronic Stamping feature lets you insert standardized business stamps directly onto digitized document pages without having to physically stamp them beforehand.

1. Available stamp templates​

The system provides a set of common stamp templates:

  • Copy stamp: Used for scans made from the original document; displays the words "COPY" along with the agency name and copy date.
  • Certified True Copy stamp: A double-line rectangular frame with the words "CERTIFIED TRUE COPY".
  • Confidential / Top Secret / Highly Confidential stamps: Prominent red borders for classified documents.
  • Express / Urgent stamps: For documents that must be handled immediately.
  • Approved / Paid / Checked stamps: For receipts, invoices, or records that have been reviewed.
  • Agency round stamp: A circular template with the agency name around the edge and the date in the center.

2. Steps to apply a stamp​

1. Select a page

Click the page where you want to apply the stamp on the screen.

2. Choose a stamp template

Click the Stamp button on the toolbar and choose the desired stamp type.

3. Fill in the information

Enter the agency name, copy number, or pick a date on the calendar.

4. Position & save

Use the mouse to drag the stamp to the desired corner, then click Apply.

3. Tips for adjusting stamps​

  • Ink color: You can choose bright red, dark red, blue, or black ink.
  • Free dragging: You can use the mouse to drag and drop the stamp to the top corner, bottom corner, or any position on the page.
  • Transparency: Stamps are designed to be slightly transparent, ensuring they do not cover the text underneath.
  • Re-editing: If you stamp in the wrong position, you can click to select the stamp and move it, or delete the stamp at any time.