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Getting Familiar with the Software Interface

The VHDoc interface is designed to be tidy, intuitive, and easy to use. All main functions are clearly displayed on the workspace screen.

1. Areas of the screen​

The main workspace consists of 4 main areas:

VHDoc central dashboard
Figure: The central dashboard and function areas in VHDoc

  1. Left navigation bar: Quickly switch between working modules (Scan Documents, Workbench, Records & Documents, Breakpoints, Reports, Settings).
  2. Page list (left of the image area): Displays thumbnails for each record set with sequence numbers and check status.
  3. Scanned image preview (center): The digitization workbench shows documents after scanning so you can check quality, zoom in, zoom out, rotate, or denoise.
  4. Document information & OCR panel (right): Displays text automatically recognized from the scanned image (number/symbol, issue date, summary) and quick action buttons.

2. Left menu bar​

You can click the [|←] button at the top of the menu to collapse this bar, giving more room to display images:

  • Overview: A central dashboard that tracks total pages, batches, and the digitization pipeline.
  • Projects: Set up digitization projects and divide them into corresponding processing batches.

Project and document batch management
Figure: The Project & Document Batch Management screen

  • Scan Documents & Scan Configuration: Scan paper, import images, and configure scanner parameters.
  • Document Repository: Where completed records are stored, with full-text lookup and file export.
  • Breakpoint Configuration: Configure how records are split automatically (QR code, barcode, blank page).
  • Index Templates: Set up metadata fields for each document type (Contract, Decision...).
  • Reports: Statistics on scanning output, QC pass rate, and OCR recognition accuracy.

Digitization statistics report
Figure: The Digitization Statistics & Document Batch Acceptance report

  • Settings: Configure the scanner, language, license, and software updates.

3. Switching between Light / eye-friendly Dark themes​

The software supports 2 color modes to protect users' eyes during continuous work:

  • Light theme: Uses an eye-friendly Slate gray palette, glare-free, with high contrast for well-lit office environments.
  • Dark theme: An elegant dark-gray background that reduces eye strain when working in low light or at night.

To switch, go to Settings -> Interface -> Choose Light or Dark mode.