Keyboard Shortcuts for Fast Actions
Using keyboard shortcuts helps you work faster without moving the mouse repeatedly while scanning and processing documents.
1. Scanning & document management
| Shortcut | Action | Description |
|---|---|---|
F9 | Start scanning | The scanner feeds paper and scans a new page |
Ctrl + S | Save document | Save the document information you are working on |
Ctrl + Shift + S | Save & export file | Save the record and open the export window |
Ctrl + N | Create new record | Open a new empty record set |
Ctrl + I | Import files | Open an existing image or PDF file on the computer |
Delete | Delete page | Delete the selected document page |
Ctrl + Shift + Z | Restore page | Restore a page you deleted by mistake |
F2 | Rename | Rename the page or title |
2. Hands-free automatic scanning
| Shortcut | Action | Description |
|---|---|---|
Ctrl + Shift + U | Auto-scan ADF tray | The scanner keeps scanning whenever more paper is placed in the tray |
Ctrl + Shift + F | Auto-scan from folder | Automatically ingest files when a photocopier sends images to a computer folder |
3. Text recognition (OCR)
| Shortcut | Action | Description |
|---|---|---|
Ctrl + Enter | Read this page | Recognize text for the page currently being viewed |
Ctrl + Shift + Enter | Read the entire record | Automatically read text for all pages in the document |
Ctrl + O | Toggle text frame | Expand or collapse the frame that displays recognized text |
4. Quick image editing & cleanup
| Shortcut | Action | Description |
|---|---|---|
Ctrl + D | Auto-deskew | Rotate the page straight if it is skewed |
C | Crop black edges | Trim excess paper edges |
E | Erase smudges | Erase specks and stains on the page |
R | Rotate right 90° | Rotate the page clockwise |
Shift + R | Rotate left 90° | Rotate the page counter-clockwise |
Ctrl + Shift + A | Quick auto-fix | Deskew, crop edges, and clean the paper background at once |
Ctrl + Z | Undo | Go back to the previous edit |
Ctrl + Y | Redo | Repeat the action you just undid |
Ctrl + Shift + R | Restore original image | Discard all edits and bring back the image as it was right after scanning |
5. Page viewing & zoom
| Shortcut | Action | Description |
|---|---|---|
Page Down or ↓ | Next page | Move to the next page |
Page Up or ↑ | Previous page | Go back to the previous page |
Home | First page | Jump to the first page |
End | Last page | Jump to the last page |
Ctrl + = | Zoom in | Zoom in to see the text clearly |
Ctrl + - | Zoom out | Zoom out |
Ctrl + 0 | Fit to screen | Fit the image to the whole screen |
6. Quality checks & other actions
| Shortcut | Action | Description |
|---|---|---|
F3 | Mark as Passed | Confirm the scanned page meets quality requirements |
F4 | Mark as Failed | Mark the page as needing to be rescanned |
Alt + O | Compare with original | Hold the key to quickly view the original image before editing |
Escape | Close window / Cancel | Close a dialog or cancel the current action |